Office Coordinator

About the Role

GeoMagna is looking for a highly organised and proactive Office Coordinator to support the day-to-day operations of our UK headquarters. This is a varied and important role that touches every part of the business, from supporting the engineering team with procurement and logistics to managing office administration and customer communications.

You will be the first point of contact for visitors and incoming enquiries, and will play a key role in ensuring the office functions efficiently and professionally.

Key Responsibilities

• Manage day-to-day office administration, correspondence, and filing
• Handle incoming enquiries by phone and email, routing to the appropriate team member
• Support procurement activities including raising purchase orders and liaising with suppliers
• Coordinate logistics for equipment dispatch and returns, including shipping documentation
• Assist with scheduling, travel arrangements, and diary management
• Maintain office supplies and manage relationships with service providers
• Support the finance function with invoice processing and expense records
• Assist with the organisation of trade shows, exhibitions, and company events

Requirements

• Proven experience in an office coordination, administration, or operations support role
• Excellent organisational skills and ability to manage multiple priorities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• A positive, can-do attitude and willingness to take initiative
• Experience in a technical, manufacturing, or engineering environment an advantage
• Familiarity with basic accounting or procurement processes desirable

What We Offer

• Competitive salary commensurate with experience
• 20 days annual leave plus bank holidays
• Varied role with exposure to all areas of the business